リーガルサイズのコピー用紙: 印刷からファイルまで書類を正確に保つ

法律サイズのコピー用紙で解決できる書類には特有の問題があります: some documents require more space to work with vertically than an office size sheet of paper offers. The benefit is lost, しかし, if a printer downsizes the page, the scanner trims off the bottom or the file system will not support the final product.

What office managers, purchasing teams and paper distributors need to ask themselves is how Legal paper fits in with the whole document workflow. Begin by setting up the necessary page format and relate paper selection to printing, 模倣, scanning and storage. こっちだ, an accurate paper buy won't become an inconvenient operational mismatch.

Make sure to Format before Choosing the Paper

US Legal measures 8.5 × 14 インチ, 又は 215.9 × 355.6 ミリメートル. It's as wide as Letter, but offers a longer page. Also unlike A4 and 8.5 × 13-inch formats sometimes offered by regional distributors.

Do not use terms like “long paper,” “folio” or “legal bond” on purchase orders, but use dimensions instead. Local naming conventions can lead to confusion with the customer and supplier.

Jinbao's すべてのサイズのコピー用紙 is available in Legal format. When asking for a quotation, be sure to specify the exact size of the cutting, the grade of cutting available and the packaging of the cutting. The category description is meant to serve as a starting point for an inquiry, and not in lieu of a written specification for the product that it is ordering.

Run Extra Longwhere the Layout Needs It.

Longer forms, detailed schedules or documents that are 14-inch page-oriented can be used on legal paper. It is important because it maintains the desired layout and provides for legibility of the type and spacing.

Select the format as needed by the document or recipient. Don't assume Legal paper for a document that is related to legal work; just follow the template or the recipient's instructions.

In mixed format offices, differentiate these jobs from routine correspondence printed on Letter paper. For the shorter format, copy paper from Jinbao comes in 8.5 × 11. By having a clear separation between trays, accidental substitutions are prevented and staff don't inadvertently make the Legal document smaller simply because the wrong tray has been filled.

Look for any machine path that is connected to the entire machine.

Legal size sheets can be accepted by a printer in one tray and not in another. また, the size restrictions may vary for automatic duplexing, copying and scanning. Don't assume that “supports Legal” is the answer, verify each of the functions required for the job.

Inspect tray extension, paper guides, supported weight and output clearance. Sheet requires sufficient physical support during feeding and collection, the longer the sheet. If a manual feed route is needed, determine if this will work for the volume you are likely to have.

There should be a separate check for scanning. The flatbed and the automatic document feeder (ADF) may have different maximum size. Research the specific model and the mode, とか: Legal originals can be scanned on both sides (automatic). The mere presence of a printing device does not imply scanning.

Align File, Driver and Loaded Sheet

If the document is set up incorrectly, you will not be able to fix it with the correct stock. The page size in the source file, the printer driver and the intended output must be the same.

Click on the last PDF and check page size, then go ahead and print. If the document is designed to be the same size as the original, then check the actual size setting and the printable-area limits of the printer. Text can be automatically fitted and the position of fields can be changed.

Print one representative page for long jobs before going. Check the bottom text, page numbers, signature areas and/or borders. If clipping is being done, look into the file layout and device margins. When the driver is set to Legal, the printable area of the printer is not increased to the entire paper size.

Set up a print preset (テスト済み) for repeat work; specify which tray and which orientation you are using. Staff can then print out the approved document without having to recreate settings every time the document is issued.

Click on the Grade for Reading and Reproduction

Legal size specifies what size, not what quality of paper. The grade used will be in accordance with the document type, such as a simple internal form, a duplex report or a presentation to be passed between several readers.

If working on a two-sided piece, find out about opacity by looking at the actual document. Show-through may be more prominent in areas where the text is dense and there are shaded areas. Don't only go by the brightness figure, check how well the other side is legible.

When choosing grammage, use the grammage that the equipment supports. An increased weight will affect the handling and booklet thickness and does not necessarily equal better reproduction. Jinbao's copy paper line can be used as a good indicator as to weight and surface, but ask to have a Legal-size piece of the paper you are considering before committing to a big order.

Do Not Break Long Pages Up When Scanning and Filing

The document does not have value unless all the content is preserved in following use. Configure the scanner size correctly and look at the PDF to see if it's set to the right size, particularly at the bottom of the page. The automatic size detection should be verified against typical originals.

If using a mixed size batch, check the feeder and software for varying page lengths. Before scanning a whole file, check the workflow and afterwards, check for page order, orientation and completeness.

Physical filing requires planning, as well. Review the depth of folders, dimensions of cabinets and envelope size against finished document. Some forms of correspondence may be okay to fold, but too cumbersome for forms that will be reviewed often. If preservation is to be carried out for a longer period, make a separate statement of the permanence properties; the term “Legal” does not make for archival suitability.

Clear Identification and Order for Real Consumption

Estimate paper consumption for Estimate Legal separately to Letter/A4. Use may be focused in certain departments or in specific projects occurring on a periodic basis, and a general forecast of office paper needs may overestimate the amount of paper needed.

Obtain and compare quotes for identical dimensions, 重量, number of sheets and packing arrangement. Specify ream sizes, number of reams per carton, and dimensions on outside of carton. Always assume the suppliers use different pack.

If you are a distributor or an organization that has multiple offices, talk about size identification and packaging with a Jinbao's カスタマイズサービス. Maintain separate item codes; Store reams separately as per supplier. Monitor misprints and unused stock and purchase price: format confusion that keeps reams of paper lost over and over again offers few benefits for lower ream costs.

Check consumption at the end of the first cycle of purchases. When you see that there is a difference between the initial replenishment quantity and the actual usage, adjust the quantity based on observed use and remove setup waste and accidental substitutions.

結論

If the document is being copied, the equipment used and the filing system are all designed to support the longer paper, legal size copy paper is preferable. Be precise about dimensions, experiment with the desired print and scan quality and select the appropriate grade for the document. A coordinated workflow ensures readability and avoids unnecessary resizing, clipping and inventory issues.

よくある質問

第1四半期. How big is Legal copy paper?

When ordering, be sure to specify the size in 8.5 × 14 インチ (215.9 × 355.6 ミリメートル) which is US Legal.

Q2. Is Legal the same size as A4 or letter?

いいえ. Different sizes of these formats. Resizing, clipping, and/or changes to the document layout can be caused by substitution.

Q3. Does all office printers have the ability to print Legal paper?

いいえ, consult specific model, tray and print mode. There may be limits on duplex printing and duplex scanning.

第4四半期. Which weight of paper to use?

Select a weight that is within the equipment's weight capacity and check the weight with the document. Show through, feeding and appearance are important for duplex jobs.

Q5. Is Legal paper automatically archival?

いいえ. Legal Denotes a sheet size. Explicitly and separately state and confirm the necessary paper permanence characteristics if it is an issue.